If an electronic message, text, or post that meets the definition of a federal record is created or received in a personal account, the message/text/post must be forwarded to an official. Guidance for managing your text messages. Text or instant messages may be subject to freedom of information act (foia) requests, litigation holds, and other independent preservation holds, regardless of whether they are considered.
PPT Chapter 5 Electronic messages & memorandums PowerPoint
Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository?
Unstructured electronic records, other than electronic messages, must be managed in a records management solution that is compliant with reference (i) or reference (j), as applicable.
Preserving text and instant messages as federal records. Find out how to determine retention periods,. Please consult with your bureau records officer on specific questions and federal record retention guidelines for your bureau. First, an agency must determine if they are applying the grs only to email records, or also to the other types of electronic messages included in the scope of the grs.
This policy outlines the requirements that departmental staff must perform to preserve text or instant messages that. Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository? Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository? When electronic messages or texts are assessed as official records, the timeline for transferring them to an office repository typically depends on the organization's record.
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According to nara’s new guidance, electronic messages created or received in the course of agency business on personal devices are likely to be defined as federal records. Learn how to manage social media and electronic messages as federal records, including texts, chats, and direct messages. Electronic messages created or received in a personal account meeting the definition of a federal record must also be forwarded to an official electronic messaging account within 20 days.
